As a commercial buyer or tenant, maintaining meticulous documentation throughout the lease process is not just smart—it’s essential. While your real estate agent serves as a valuable resource, never rely solely on them to manage every detail. Protecting your interests begins with ensuring every aspect of your transaction is captured in writing.

From the initial proposal and lease agreements to financial statements provided to the landlord, every document matters. If you’re navigating a buildout, keep close track of all proposals and create a detailed punch list outlining what needs to be completed. These records aren’t just paperwork; they are your safeguard against future disputes, delays, or misunderstandings.

Demand digital copies of all critical documents, from legal invoices to architectural plans. Having this information readily available ensures that you have the tools to resolve any issues that arise. Moreover, documenting every step of the process provides you with a clear roadmap of your rights and obligations.

At the end of the day, the key to protecting yourself in a lease transaction is to treat documentation as your strongest asset. It’s the cornerstone of transparency, accountability, and peace of mind in a complex process. Don’t leave your future to chance—write it down, track it, and safeguard it.